Can you invoice through BACS?

Yes — BACS invoicing is included as standard with our Corporate Package, and available on other packages on request. Our standard credit terms are payment within 7 days of invoice; longer terms can be agreed where needed. Invoices are issued in a standard format that slots into common finance systems.

Do you provide PAT documentation?

Our equipment is fully PAT-tested. If your venue or insurer requires sight of the PAT documentation in advance of the event, ask us when you book and we’ll arrange it as part of your booking pack.

Are your headphones PAT-tested and insured?

Yes — equipment is PAT-tested and we carry £5 million public liability insurance. If your corporate procurement requires written evidence in advance, ask us at booking and we’ll send insurance and PAT confirmation to your supplier-onboarding contact.

Can we brand the headphones with our logo?

Yes. Our Premium Plus package includes 2 VIP-branded headsets as standard. For full-fleet branding (printed stickers, custom cases or engraved logos for a larger booking), let us know at the quote stage so we can confirm the lead time and minimum order for your design.

What’s your cancellation policy for corporate bookings?

Corporate cancellation follows a sliding-scale schedule set out in our corporate hire terms. In short: more than 30 days’ notice, 50% of booking value is payable; 14–30 days’ notice, 75%; 14 days or less, 100%. The full clause is in our corporate hire terms — worth reading before signing.

Corporate Silent Disco RFP Checklist | Event Planner Guide

If you’re briefing a supplier for a corporate silent disco — Christmas party, conference afterparty, awards-dinner dance floor, summer social — this checklist is the brief itself. Paste the sections you need into your RFP and your shortlist will come back with comparable quotes rather than wildly different ones. Silent disco is a fit for corporate bookings because it removes the two things that complicate company parties: building-wide sound limits and late-night residential-neighbour risk.

When silent disco is the right corporate fit

Office HQ events — where building management restricts PA amplification.
Hotel ballroom Christmas parties — where the hotel’s PA curfew kicks in at 11pm or midnight.
Conference afterparties — where parallel sessions continue in adjacent rooms.
Awards-dinner dance floors — where the dining portion needs quiet and the dance floor needs energy.
MediaCityUK / broadcast-adjacent venues — where building-wide sound limits apply.

RFP checklist — what to include in your brief

A complete supplier brief for a corporate silent disco booking covers:

1. Event brief

Event type (Christmas party, awards, conference afterparty, summer social).
Date, start time, end time.
Venue name, postcode, contact name.
Guest count (confirmed and estimated).

2. Scope

Headphones needed (see our calculator for guidance).
Number of music channels (most corporate events use 3).
Music source: DJ deck / Spotify / pre-loaded tablets / live band handover.
On-site engineer required? (Most bookings are self-setup; engineers available for very large or branded events.)

3. Delivery and setup

Delivery address and date (equipment arrives the working day before).
Venue loading bay / goods-in contact.
Setup time on event day.
Collection date and contact.

4. Branding

Branded headphones with logo — ask suppliers for their lead time and minimum order quantity.
VIP headsets (Bride/Groom for weddings; CEO / founder for corporate). Our Premium Plus package includes 2 VIP branded headsets as standard.
Channel-naming via tablet display (e.g. “Ch1: Live DJ”, “Ch2: Throwbacks”, “Ch3: Speeches recap”).

5. Compliance documentation

PAT-tested equipment (we use fully PAT-tested headphones and transmitters; ask suppliers for their PAT documentation if your venue or insurer requires it).
Public liability insurance — we carry £5 million PLI cover.
Risk assessment from supplier.
Modern Slavery Act statement (for larger corporates).
Data-processing agreement (if capturing guest lists for channel briefings).

6. Payment terms

BACS invoicing — included as standard with our Corporate Package.
Credit terms — our standard is payment within 7 days of invoice; longer terms by negotiation.
Purchase order process.
VAT treatment for charity / public-sector bodies.

7. Cancellation and force majeure

Notice period for full refund.
Sliding-scale cancellation fees.
Force-majeure policy (illness, strike, weather).
Substitution clause (what happens if the supplier can’t fulfil).

Event-day checklist

Headphone pickup/dropoff table staffed by one event coordinator.
Channel briefing at the first dance-floor call: “LED colour shows your channel — flip any time.”
15-minute floor sweep for dropped or abandoned units.
Collection at end: numbered sign-in matches sign-out.
Equipment returned to collection point for next-working-day courier pickup.

Budget ranges by guest count

Guest count	Typical package	Price from
Up to 45	Party Package (50 headphones)	£235
46–90	Corporate Package (100 headphones)	£375
91–150	Custom quote (100–150 headphones)	On request
151–300	Custom corporate package with branding	On request
300+	Multi-zone custom package (multiple transmitters)	On request

All corporate bookings include BACS invoicing, PAT-tested equipment and £5m public liability insurance cover. Our standard credit terms are 7 days from invoice. See our cost guide for a full breakdown of what’s included.

Questions to ask silent disco suppliers

How many headphones do you hold in-house (not subcontracted)?
What’s the failure-rate of your fleet and how many spare units are bundled on the night?
Who is my point of contact from booking to collection?
Do you provide PAT certificates as standard, or on request?
What’s your public liability insurance limit?
What credit terms do you offer for invoices?
What’s the lead time for branded headphones?
What happens in a force-majeure scenario (supplier illness, strike)?

See our silent disco hire contract guide for the red flags to watch in the contract that follows.

Corporate Silent Disco RFP Checklist What to put in your supplier brief